National Constitution and Bylaws
Standard Local Unit Bylaws: Article XI (Pages U-5 through U-8)
Elected Unit Officers:
The duties of the Unit Commander are as follows:
- Preside and maintain order at all Unit meetings
- Be chairman of the Unit Executive Board
- Countersign all checks with the Treasurer
- Give membership initiation to new members
- Appoint Chairmen of all committees within 30 days after election
- Cosign all warrants/vouchers/check requests
- To display the Unit Charter at all regular business meetings
Senior Vice Commander/Junior Vice Commander:
In the absence or disability of the Commander, the Senior Vice Commander and the Junior Vice Commander shall act for the Commander in order of their rank.
The Senior Vice Commander shall be the third authorized signature on all unit bank accounts and shall sign or cosign unit checks in the absence of the unit Treasurer or unit Commander.
The Junior Vice Commander shall, in the absence of the Adjutant, sign all warrants/vouchers/check requests.
The duties of the Adjutant are as follows:
- Keep minutes of all unit meetings (regular and special). Minutes shall be signed and dated; read at the following meeting, again signed ad dated when approved.
- Keep minutes of all unit Executive Board meetings; read at the next unit meeting.
- Handle all correspondence under the direction of the Commander.
- Bring all correspondence including letters, newsletters, membership information, notices, etc., to the unit meetings and make available to all members.
- Notify all members of meeting date.
- Initiate and sign all warrants/vouchers/check requests.
- Keep an accurate roster of the entire membership, which may be used by any officer or chairman, showing the home address and phone number.
- Notify all life members at least ten (10) days prior to annual nominations ad/or elections.
- Send the National Adjutant, not later than thirty (30) days prior to the National Convention, names of delegates and alternates to said convention.
- Send financial report to the State and National within ten (10) days following completion of the audit.
- Send a copy of the acknowledgement of filing Form 990-N e-Postcard or a copy of Form 990-EZ or Form 990 for Units whose gross income is greater than $50,000, but less than $100,000 to State and National Headquarters.
The duties of the Treasurer are as follows:
- Establish and maintain a bank account in the name of the Unit, Disabled American Veterans Auxiliary. The three required authorized signatures shall be the Unit Commander, Unit Senior Vice Commander and Unit Treasurer.
- Keep a complete financial record of all monies received, expended, and remitted.
- Pay out money only on warrants/vouchers/check requests, properly signed, as voted upon by the Unit or in accord with the Unit Standing Rules.
- Sign all checks.
- All funds received in the name of the DAV Auxiliary must be deposited within thirty (30) days of receipt.
- Render at each regular business meeting and itemized statement of receipts and expenditures.
- Submit all records and a copy of the acknowledgement of filing Form 990-N e-Postcard to the audit Committee for annual audit. If the gross income of the Unit exceeds $50,000, but is less than $100,000, a copy of Form 990-EZ or Form 990 must be submitted to the Audit Committee. If the gross income exceeds $300,000, the Unit financial records shall be reviewed and verified by an Independent or Certified Public Accountant.
- All other reviews and/or audits shall be conducted when requested by a majority vote of unit members.
Note: The Unit Adjutant shall send the report to State and National Headquarters no later then September 30. The Financial Report form provided by National Headquarters shall be completed by the Unit Treasurer. The Audit Committee shall verify and sign the report. The Unit Adjutant shall send the report to State and National Headquarters within ten (10) days following the completion of the audit. Failure to comply will bar delegates from voting at the following State and National Conventions.
Appointed Unit Officers: As stated in the Unit 62 Standing Rules:
The Chaplain shall serve as the spiritual leader in a non-sectarian role. They shall recite/read the invocation and benediction at each Unit meeting.
The Chaplain shall send cheer cards and sympathy cards to Auxiliary members and members of the Parent Chapter 62. The cards shall be signed from Disabled American Veterans Auxiliary Buffalo, Unit 62. Chaplain shall be allowed expenses for cards and stamps upon request from the General Funds and must include in the report at each Unit Meeting the number of cards sent to members and/or spouses. The Chaplain shall also send a list of deceased members names to the State Chaplain by May 5th of each year.
The Patriotic Instructor shall ledge the Unit in the Pledge of Allegiance to the flag. They shall distribute information regarding the flag protocol.
The Historian shall serve at the pleasure of the Commander. The Historian shall collect photos and newspaper articles of the Unit and Chapter and prepare/update a History/Memory book of these items for historical purposes.